Order Fulfillment

Track the receiving progress for each purchase order, review item-level fulfillment, and link receiving operations to keep inventory accurate.

PO Detail View

Opening a purchase order shows its header information and a quick stats grid summarizing the overall fulfillment status.

Order Header & Quick StatsLive Preview
PO-2026-0021Partial
TechFlow DistributorsOrdered Jan 20, 2026
35Expected
15Received
20Remaining
$28,750.00Est. Total

Fulfillment Progress

A visual progress bar shows the overall receiving percentage at a glance. The bar color changes based on the fulfillment stage.

Progress BarLive Preview
Fulfillment Progress43%
15 of 35 items received

Color progression

The progress bar appears blue when partially filled and turns green once all items are received (100%). An empty bar remains gray for orders with no receiving activity.

Items Table

The items table shows each line item with its expected quantity, received quantity, and a per-item progress bar.

Purchase Order ItemsLive Preview
Loading items table...

Click to view item

Each item name in the table is a link to the inventory item's detail page. This makes it easy to check current stock levels for any line item on the order.

Status Transitions

Purchase orders progress through a defined lifecycle. Each transition happens automatically or via a manual action.

DraftOrder is created and can be edited freely. No items received yet.
SentOrder is marked as sent to the supplier. Manual transition from Draft.
Partially ReceivedAutomatic when a receiving operation is linked but not all items are fulfilled.
FulfilledAutomatic when received quantity meets or exceeds expected for all items.
CancelledManual cancellation available from Draft or Sent status only.

Cannot cancel after receiving

Once a receiving operation has been linked to a purchase order (Partially Received status), the order can no longer be cancelled. This prevents inventory discrepancies.

Linked Receiving Operations

Each receiving operation that contributes to a purchase order is listed with its date, reference number, and total quantity received.

Linked OperationsLive Preview
RCV-2026-0045Feb 3, 2026 · Demo User
+10 items
RCV-2026-0052Feb 7, 2026 · Demo User
+5 items

View full operation

Click on any linked operation to open its full detail page in the Operations hub. From there, you can review the exact items and quantities received.

Receiving Against a PO

When new inventory arrives, you can link a receiving operation to a purchase order to track fulfillment progress.

1. Select the purchase order
In the receiving form, choose the PO you are receiving against. The expected items are pre-populated.
2. Enter received quantities
For each item, enter the quantity you received. You can receive partial quantities over multiple operations.
3. Submit the receiving
The receiving operation is created, inventory quantities update, and the PO status transitions automatically.
4. Review fulfillment
Return to the PO detail page to see the updated progress bar, items table, and linked operations list.

Receiving without a PO

You can also create receiving operations without linking them to a purchase order. This is useful for walk-in deliveries or suppliers that do not use a formal PO process.